Finding the Perfect Destination: Questions you should be Asking When Interviewing a Wedding Venue
Ballymagarvey Village, photo credit: Dasha Caffrey
Planning a destination wedding is an exciting adventure filled with endless possibilities!
To create the perfect destination wedding experience, finding the right venue is paramount.
But first, let’s make sure you’re asking the right questions when interviewing your venue. By asking essential questions, you can make sure that the venue aligns with your vibe, vision and guarantees a memorable and breathtaking experience for you and your guests!
Location, location, location..and accessibility!
Unless you are providing transportation to your venue, you want to ensure your venue is google map accessible and easy to get to.
Here are some questions you can ask!
What is the proximity to transportation hubs, airports, and accommodations for guests?
What logistics are involved in reaching the venue?
Is the venue easily accessible for my guests?
Will the venue provide directors for my guests?
You think you found the location, but what is their capacity limits and accomodation like?
Photo Credit: Renata Dapsyte Photography
You’ll need to make sure the venue can comfortably host your anticipated guest count and has suitable lodging options for you and your guests nearby. Maybe even consider whether the venue offers on-site accommodations or if they have preferred partnerships with nearby hotels or resorts.
Here are some questions you can ask!
What is your max capacity count?
Do you provide lodging for your guests on site?
How many guest rooms does the venue have / how many people can it accommodate?
Are there hotels, lodges or airbnb’s nearby our guests can stay if there is no room left at the venue?
Do you assist with providing lodging for our guests?
Ireland is known for its “tricky" weather. If your venue is outside you’ll want to have a thought out plan in place for weather considerations and backup plans just in case!
Photo Credit: Brooke Allison Photography
For outdoor destination weddings, weather plays a significant role. Discuss the venue's experience with different weather conditions and ask about their backup plans in case of inclement weather. Having a solid contingency plan ensures that your wedding celebration can proceed seamlessly, regardless of unexpected weather changes.
Here are some questions you can ask!
Do you offer a weather contingency plan, in case the weather does not cooperate on the day of?
Will be we able to view what other options there are?
When will the decision be made for operation plan B?
Venue all have lots to offer, making sure your venue has the right amenities and services for you is crucially important!
Photo Credit: Elaine Barker
You’ll want to inquire about the amenities and services offered by the venue. Ask about their event spaces, ceremony locations, reception areas, and any additional facilities that might enhance your wedding experience. Discuss the availability of on-site catering, bar services, and any special offerings that could elevate your celebration.
Here are some questions you can ask!
Does your venue offer onsite ceremonial services?
What types of drink packages do you offer?
Do we have to hire out for catering or is it in house?
Will we need to hire out for linens, cutlery, chairs, tables, etc.?
What does your venue offer that others do not?
There’s always that one family member that adheres to the rules and regulations, but always offers great recommendations!
Destination weddings often involve navigating local regulations and working with local vendors. Ask the venue about any specific permits or licenses required for hosting a wedding and whether they have preferred vendor recommendations. Their familiarity with local regulations and partnerships can simplify the planning process and ensure a seamless event.
Here are some questions you can ask!
After the contract is signed, do you offer a vendor / supplier recommended list?
Will you assist us in contacting additional vendors?
Are there any local regulations we need to adhere to?
Are there any restrictions with music ordinance or with the fire marshall for fireworks?
Interviewing a destination wedding venue is a crucial step in planning your dream wedding away from home. By asking the essential questions, you can evaluate potential venues, ensuring they align with your vision and provide the necessary amenities and services for a breathtaking destination wedding experience.
Remember, selecting the perfect destination wedding venue involves considering logistics, accommodations, weather contingencies, amenities, and local regulations. With careful planning and thorough interviews, you can unlock the ideal venue that sets the stage for a memorable and enchanting destination wedding celebration.
